We would like to take this opportunity to thank you for your interest in Bells & Whistles Wedding & Events Planner.

Below are our wedding packages for your viewing. Each one contains a detailed description of the services that are available to you.

We believe that it is essential to meet in person, so that you feel comfortable and at ease with the person who may potentially be assisting you every step of the way, during your wedding planning process. We therefore also make time for meetings to take place after hours, to accommodate couples busy working schedules.    

We look forward to “creating the perfect day, which is uniquely yours“. 

Décor Design & Styling

This package is best suited for the couple who have sourced and secured all their own suppliers, which are not décor related (DJ, Photographer, Cake etc.) and only require creative and innovative assistance with designing & styling their décor ideas and requirements for their ceremony, pre-drinks & reception venue.

WHAT'S INCLUDED
  • Initial consultation + additional 3 consultations of +-1.5 hours each of décor planning, strategy & budget sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Contacting, contracting & liaising with all necessary décor suppliers that will be used for the décor on the day, regarding arrival times, set-up times (where applicable), drop off times and collection times of hired décor, and anything that is related to décor.
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Designing & styling of, as well as set up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes)
  • Designing & styling of, as well as set up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.)
  • Designing & styling of, as well as set up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Breakdown of all the décor the day after the event, and pack up of smaller items in the venue for supplier’s easy location & collection. Collection of smaller items that cannot be collected by suppliers the following day, will be returned to the suppliers by the planner
  • Onsite at the venue for a total of 9 hours. The coordinator will only leave once the entire décor set up is complete, for all the required areas, and will notify the venue coordinator/manager of her departure.
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.

On The Day Coordination

 This package is best suited for the couple who have sourced and hired all of their own suppliers for their wedding , including the décor which will be is set up by a third party, and only require the assistance of a coordinator who will run and manage the entire day for the couple. The coordinator will oversee the entire set up of all the suppliers, to ensure that everything falls into place and is in accordance with the couples requirements and schedules that have been put into place.

WHAT'S INCLUDED
  • Initial consultation + additional 3 consultations of +-1.5 hours each of planning & strategy sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/banqueting manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Contacting & liaising with ALL suppliers already arranged & hired by the couple regarding arrival times, set-up times (where applicable), drop off times and collection times of hired décor, equipment, entertainment etc., and anything that is related to the wedding day.
  • Assisting with supplier recommendations, pricing and appointments (where applicable)
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Ensuring the venue and different areas are set up according to the drawn up and discussed floor plan.
  • Oversee and assist decorators (where possible) with the set-up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes) also according to the floor plan
  • Oversee and assist decorators (where possible) with the set-up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.) also according to the floor plan
  • Oversee and assist decorators (where possible) with the set-up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Formulating suppliers schedules, including their set up and breakdown times, on the day schedule & timeline, collaborating with photographer regarding photo timings, MC schedule
  • Onsite at the venue for a total of 12 hours. The coordinator will only leave once the formalities are over, and will notify the venue coordinator/manager of her departure, as well as the bridal couple.
  • Main point of contact for the MC & venue coordinator/manager on the day.
  • Setting up of stationary items in and around the venue, where applicable (seating plan board, name cards, menus etc.), guest favours, guest book station, cake table, gift table, candy table
  • Ensuring bathrooms are clean and maintained throughout the duration of the wedding
  • Lighting of candles on the tables, where applicable
  • Ensuring the cake is sent to the kitchen for cutting, as well as plated or however requested by the couple
  • Setting up of guest book station
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.

Full Wedding Planning & Coordination

This package is ideal for the bridal couple who need assistance & support with planning and putting together their entire wedding day from start to finish. This includes décor, design & styling, décor set up & breakdown, on the day coordination, as well as sourcing all relevant and required quality suppliers that go into making a successful and flawless wedding day.

WHAT'S INCLUDED
  • Initial consultation + additional 5 consultations of +-1.5 hours each of décor planning, strategy & budget sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/banqueting manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Sourcing and planning of ALL necessary service suppliers: DJ | Photographer | Marriage Officer | Videographer | Cake | Entertainment | Hair & Make-up | Stationary | Décor | Flowers | Furniture & Equipment | Wedding Favours | etc. (a service fee is not added onto the quotes received from any outside suppliers, by Bells & Whistles, and the quotes are sent directly onto the couple for consideration and approval.)
  • Contacting, contracting & liaising with ALL necessary service suppliers that will be used to make up the wedding, regarding arrival times, set-up times (where applicable), drop off times and collection times.
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Designing & styling of, as well as set up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes)
  • Designing & styling of, as well as set up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.)
  • Designing & styling of, as well as set up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Full on the day coordination
  • Onsite at the venue for a total of 14 hours. The coordinator will only leave once all the formalities are over, and the dance floor has opened for the evening
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back
  • Formulating suppliers schedules, including their set up and breakdown times, on the day schedule & timeline, collaborating with photographer regarding photo timings, MC schedule
  • Main point of contact for the MC & venue coordinator/manager on the day.
  • Setting up of stationary items in and around the venue, where applicable (seating plan board, name cards, menus etc.), guest favours, guest book station, cake table, gift table, candy table
  • Ensuring bathrooms are clean and maintained throughout the duration of the wedding
  • Lighting of candles on the tables, where applicable
  • Ensuring the cake is sent to the kitchen for cutting, as well as plated or however requested by the couple
  • Setting up of guest book station
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.

If you find that these packages do not suit your requirements, please contact us and we will gladly assist you however possible. Wedding packages may be modified to fit your budget – within moderation.

 

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