We would like to take this opportunity to thank you for your interest in Bells & Whistles Wedding & Events Planner.

Below are our wedding packages for your viewing. Each one contains a detailed description of the services that are available to you.

We believe that it is essential to meet in person, so that you feel comfortable and at ease with the person who may potentially be assisting you every step of the way, during your wedding planning process. We therefore also make time for meetings to take place after hours, to accommodate couples busy working schedules.    

We look forward to “creating the perfect day, which is uniquely yours“. 

Décor Set-up & Breakdown 
R4000

This package is best suited for the couple who have sourced and secured all their own décor for their wedding day, and simply require it to be set up for them on the day, as well as broken down after the event has taken place. This also ensures that family members and friends aren’t troubled with the task of setting up, and they too can enjoy the special day with the couple.

WHAT'S INCLUDED
  • Initial consultation + additional 2 consultations of +-1.5 hours each (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/ manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Contacting & liaising with all outside décor suppliers already arranged by the couple regarding arrival times, set-up times (where applicable), drop off times and collection times of hired décor, and anything that is related to décor, and décor only.
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Set up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area, décor, pen, wet wipes)
  • Set up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.)
  • Set up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram, and the décor that has been hired in/provided)
  • Breakdown of all the décor the day after the event, and pack up of smaller items in the venue for supplier’s easy location & collection. Collection of smaller items that cannot be collected by suppliers the following day (e.g. cake stand & knife) will be kept with the planner and can be collected during the week at our offices (should you wish for the planner to return these particular smaller items, it can be arranged at an additional cost.)
  • Onsite at the venue for a total of 8 hours. The coordinator will only leave once the entire décor set up is complete, for all the required areas, and will notify the venue coordinator/manager of her departure.
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics, staff & time.
WHAT'S EXCLUDED
  • On The Day Coordination (Add this option on and only pay R8000)
  • Liaising with other suppliers unrelated to décor (e.g. DJ, photographer, marriage officer, entertainment,)
  • Sourcing of décor elements for the day (e.g. chair hire, underplate hire, linen etc.)
  • In the case that the décor needs to be removed directly after the event (e.g. 00:00) so that the venue can trade as usual the following day, there will be an additional fee of R1000 for the coordinator to be on site, and to oversee the removal of all décor by the outside suppliers. The outside suppliers may charge the couple an additional fee to collect after hours, and it is for the client to pay.
  • Should the ceremony area be more than 5km away/at another venue, there will be an additional transport fee of R400 (this covers the setting up as well as the breakdown and collection).
  • Should guest numbers be more than 120, there will be an additional fee of R950 as there will be more décor that needs to be set up, broken down/collected, which will require an additional staff member to assist.

Décor Design & Styling
R4500

This package is best suited for the couple who have sourced and secured all their own suppliers, which are not décor related (DJ, Photographer, Cake etc.) and only require creative and innovative assistance with designing & styling their décor ideas and requirements for their ceremony, pre-drinks & reception venue.

WHAT'S INCLUDED

 

  • Initial consultation + additional 3 consultations of +-1.5 hours each of décor planning, strategy & budget sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Contacting, contracting & liaising with all necessary décor suppliers that will be used for the décor on the day, regarding arrival times, set-up times (where applicable), drop off times and collection times of hired décor, and anything that is related to décor.
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Designing & styling of, as well as set up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes)
  • Designing & styling of, as well as set up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.)
  • Designing & styling of, as well as set up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Breakdown of all the décor the day after the event, and pack up of smaller items in the venue for supplier’s easy location & collection. Collection of smaller items that cannot be collected by suppliers the following day, will be returned to the suppliers by the planner
  • Onsite at the venue for a total of 9 hours. The coordinator will only leave once the entire décor set up is complete, for all the required areas, and will notify the venue coordinator/manager of her departure.
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.
WHAT'S EXCLUDED
  • On The Day Coordination (Add this option on and only pay R8500)
  • Liaising with other suppliers unrelated to décor (e.g. DJ, photographer, marriage officer, entertainment,)
  • In the case that the décor needs to be removed directly after the event (e.g. 00:00) so that the venue can trade as usual the following day, there will be an additional fee of R1000 for the coordinator to be on site, and to oversee the removal of all décor by the outside suppliers. The outside suppliers may charge the couple an additional fee to collect after hours, and it for the client to pay.
  • Should the ceremony area be more than 5km away/at another venue, there will be an additional transport fee of R400 (this covers the setting up as well as the breakdown and collection).
  • Should guest numbers be more than 120, there will be an additional fee of R950 as there will be more décor that needs to be set up, broken down/collected.
  • Mock table set upthis will be an additional cost applicable, which will be based on what is required as well as the time frame/day requested

On The Day Coordination
R5000

 This package is best suited for the couple who have sourced and hired all of their own suppliers for their wedding , including the décor which will be is set up by a third party, and only require the assistance of a coordinator who will run and manage the entire day for the couple. The coordinator will oversee the entire set up of all the suppliers, to ensure that everything falls into place and is in accordance with the couples requirements and schedules that have been put into place.

WHAT'S INCLUDED
  • Initial consultation + additional 3 consultations of +-1.5 hours each of planning & strategy sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/banqueting manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Contacting & liaising with ALL suppliers already arranged & hired by the couple regarding arrival times, set-up times (where applicable), drop off times and collection times of hired décor, equipment, entertainment etc., and anything that is related to the wedding day.
  • Assisting with supplier recommendations, pricing and appointments (where applicable)
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Ensuring the venue and different areas are set up according to the drawn up and discussed floor plan.
  • Oversee and assist decorators (where possible) with the set-up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes) also according to the floor plan
  • Oversee and assist decorators (where possible) with the set-up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.) also according to the floor plan
  • Oversee and assist decorators (where possible) with the set-up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Formulating suppliers schedules, including their set up and breakdown times, on the day schedule & timeline, collaborating with photographer regarding photo timings, MC schedule
  • Onsite at the venue for a total of 12 hours. The coordinator will only leave once the formalities are over, and will notify the venue coordinator/manager of her departure, as well as the bridal couple.
  • Main point of contact for the MC & venue coordinator/manager on the day.
  • Setting up of stationary items in and around the venue, where applicable (seating plan board, name cards, menus etc.), guest favours, guest book station, cake table, gift table, candy table
  • Ensuring bathrooms are clean and maintained throughout the duration of the wedding
  • Lighting of candles on the tables, where applicable
  • Ensuring the cake is sent to the kitchen for cutting, as well as plated or however requested by the couple
  • Setting up of guest book station
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.
WHAT'S EXCLUDED
  • Removal of décor items for the suppliers collection the following day
  • The physical set-up & breakdown of décor elements that have been arranged with outside suppliers, however the coordinator will gladly assist the suppliers wherever necessary
  • Sourcing of décor elements
  • Should the ceremony area be more than 5km away/at another venue, there will be an additional transport fee of R400 (this covers the setting up as well as the breakdown and collection).
  • Should guest numbers be more than 120, there will be an additional fee of R950 as there will be more décor that needs to be set up, broken down/collected.
  • Additional time for the coordinator to stay on site can be requested and will be R750 per hour

Full Wedding Planning & Coordination
R12500

This package is ideal for the bridal couple who need assistance & support with planning and putting together their entire wedding day from start to finish. This includes décor, design & styling, décor set up & breakdown, on the day coordination, as well as sourcing all relevant and required quality suppliers that go into making a successful and flawless wedding day.

WHAT'S INCLUDED
  • Initial consultation + additional 5 consultations of +-1.5 hours each of décor planning, strategy & budget sessions (Additional meetings can be arranged, if so required)
  • Full venue site inspection of the venue & meeting with the onsite coordinator/banqueting manager. If possible, with the couple as well. This will be an additional fee of R150 to cover the arrangements of the site inspection meeting, correspondence, time, data, calls and fuel.
  • Sourcing and planning of ALL necessary service suppliers: DJ | Photographer | Marriage Officer | Videographer | Cake | Entertainment | Hair & Make-up | Stationary | Décor | Flowers | Furniture & Equipment | Wedding Favours | etc. (a service fee is not added onto the quotes received from any outside suppliers, by Bells & Whistles, and the quotes are sent directly onto the couple for consideration and approval.)
  • Contacting, contracting & liaising with ALL necessary service suppliers that will be used to make up the wedding, regarding arrival times, set-up times (where applicable), drop off times and collection times.
  • Floor plan development, design & illustration with the couple, in accordance to the venues guidelines, and requirements of the couple
  • Designing & styling of, as well as set up of the ceremony area (seating, pew arrangements, plinth arrangements, programs, marriage officer requirements, registry area (seating, table, décor, pen, wet wipes)
  • Designing & styling of, as well as set up of the pre-drinks area (cocktail table, linen, décor, beverage canisters – where applicable- guest book table etc.)
  • Designing & styling of, as well as set up of the reception venue (décor/and or flowers on the tables, stationary requirements such as menus, place names, seating plan board etc., dance floor, tables & chairs according to floor plan, chair tiebacks, main table set up, cake table and gift table, and DJ table, all in accordance with the floor plan diagram.
  • Full on the day coordination
  • Onsite at the venue for a total of 14 hours. The coordinator will only leave once all the formalities are over, and the dance floor has opened for the evening
  • Transport within a 50Km radius of the office in Plumstead is included. Weddings outside this radius will have a transport fee applicable of R5p/km, there and back.
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.
  • Formulating suppliers schedules, including their set up and breakdown times, on the day schedule & timeline, collaborating with photographer regarding photo timings, MC schedule
  • Main point of contact for the MC & venue coordinator/manager on the day.
  • Setting up of stationary items in and around the venue, where applicable (seating plan board, name cards, menus etc.), guest favours, guest book station, cake table, gift table, candy table
  • Ensuring bathrooms are clean and maintained throughout the duration of the wedding
  • Lighting of candles on the tables, where applicable
  • Ensuring the cake is sent to the kitchen for cutting, as well as plated or however requested by the couple
  • Setting up of guest book station
  • Telephone and admin charges, communicating with outside suppliers, as well as the venue to confirm all final arrangements, transportation the day after for collection of décor, storing any décor beforehand and after collection from the venue (DIY items, cake knives, easels etc.), logistics & time.
WHAT'S EXCLUDED
  • In the case that the décor needs to be removed directly after the event (e.g. 00:00) so that the venue can trade as usual the following day, there will be an additional fee of R1000 for the coordinator to be on site, and to oversee the removal of all décor by the outside suppliers. The outside suppliers may charge the couple an additional fee to collect after hours, and it for the client to pay.
  • Should the ceremony area be more than 5km away/at another venue, there will be an additional transport fee of R400 (this covers the setting up as well as the breakdown and collection).
  • Should guest numbers be more than 120, there will be an additional fee of R950 applicable as there will be more duties and activities involved
  • Making accommodation & transportation arrangements for the couple and/or their guests
  • Personally serving the couple and/or their guests their meals and beverages
  • Any venue that is over 150km away, accommodation must be provided by the couple for the planner and 1 assistant
  • Assistance with attire and personal accessories, including jewelry
  • Taking in RSVP of the invites

If you find that these packages do not suit your requirements, please contact us and we will gladly assist you however possible. The packages are not set in stone, and can be modified to fit your budget – within moderation.

 

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